Managing staff business expenses diligently and efficiently
is a key contributor to the financial health of an organization.
Yet often, expense report filing and approval becomes a cumbersome
chore for everyone involved. And having a comprehensive process
for tracking and managing expense reporting
xpdexpense, a powerful yet easy-to-use Web-based tool from
xpdient, brings simplicity and a disciplined management framework
to expense reporting. With xpdexpense, employees easily compose
reports using screen templates and menus, managers review and
approve reports online, and accounting departments execute and
track payments - all within a single, secure system.
reports are one of the things that no one seems to have time
for, given their busy days and hectic travel schedules. Employees
struggle to produce them in a timely fashion, and supervisors
find it a challenge to review and approve them promptly. xpdexpense
takes the hassle and tedium out of the process, providing a simple,
menu-based system that lets employees click their way through
expense reports. Supervisors and accounting departments review
reports on screen, instead of leafing through stapled reports
and receipts. And everyone can do this from everywhere, via xpdexpense's
easy-to-use Web interface.
With xpdexpense, you can track employee-incurred business expenses
with the specificity you need to manage budgets by individual,
by team, by department and at the enterprise level. xpdexpense
also lets you track costs by project or by contract. Tailor xpdexpense
to your administrative needs by using the easily customizable
reporting and data entry fields.
Expense reports can be subject to loss, tampering, misuse or
even fraud. With xpdexpense, your expense recording and authorization
systems are protected from these liabilities. Only those authorized
via passwords are able to create expense reports. Passwords also
control supervisors' and accounting staff access to reports.
xpdexpense's digital signature feature adds yet another layer
of security for those filing and reviewing reports.
xpdtime: A Full
Lineup of Features
xpdexpense synchronizes with popular accounting systems. It also
synchronizes with Microsoft Project and exports and imports with
applications that accept Microsoft Excel files.
Even for organizations that require submittal of receipts and
a paper expense report, xpdexpense provides both an efficient
way to generate printed reports as well as an automated process
to simplify approvals, processing and tracking.
To meet the Defense Contract Audit Agency's CAS (Cost Accounting
Standards) and FAR (Federal Acquisition Regulations) requirements,
xpdexpense enables government per diem expense monitoring, among
Use the standard expense fields (such as business trip, relocation,
etc.) or define new categories within xpdexpense that meet your
employees, supervisors and accounting staff with secure, digital
xpdexpense lets employees choose to have expense reimbursements
added to their paychecks. Or they can ask for checks to be routed
to their home, office or any location that they specify.
xpdexpense operates as a stand-alone Web-based service, with
no installation, integration, maintenance or on-site hosting
To prevent access from unauthorized internal or external sources,
xpdexpense offers user-selected permission levels along with
user IDs and passwords for the project team and for clients.
xpdexpense is hosted at a remote secure server site. For redundancy,
a backup site is mirrored in another facility at another location.
xpdexpense user licenses cost just pennies per day per user.
You can add or cancel licenses at any time.